Free Employee Scheduling Software
Save time and keep your team in sync
with our free scheduling app

  • Create work schedules in minutes using our schedule template. Make changes on the fly.
  • Immediately share it so your team is always up to date.
  • Forecast your labor costs and build a smarter work schedule.
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Free scheduling app built for busy teams. Get your team in sync with our employee schedule maker.

Psst. Your schedule is now on your phone

  • Employees can always get their up-to-date work schedule in the free mobile app and via text and email

Reduce errors and no-shows

Get ahead of time off

  • Managers can easily track employee availability, time-off requests, and approvals in the Homebase work schedule app
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Build a smarter schedule with our weekly schedule maker. Manage your labor costs and overtime.

Forecast labor costs and sales—while using our work schedule app.

Avoid overtime and conflicts

  • Homebase automatically calculates overtime, subtracts breaks, and alerts you to schedule conflicts

Let Homebase do the work

  • Create templates or let Homebase build the schedule for you, optimizing for time off, availability, and more
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Build smarter schedules and labor forecasts by integrating your sales data automatically from leading POS companies

Author Photo

She said that

Homebase scheduling gives an accurate and detailed view of our specific needs any given day. When scheduling, we use the shift notes and roles feature to communicate to each scheduled employee exactly where they are working.

Theresa Fouquette

Co-Founder at Bliss Small Batch Creamery

Frequently Asked Questions About Scheduling Software

What is scheduling software?

Scheduling software automates the process of scheduling a resource and allows you to switch to online scheduling instead of using a paper system. Homebase offers a free scheduling software that helps you schedule your team.

If your business takes appointments, there are other appointment scheduling apps that allow your clients to book appointments. Your employees may provide services like haircuts or spa appointments. Those apps include Square Appointments, Acuity Scheduling, and more.

Online scheduling software means that the staff schedules you build for your business are stored on the internet. Cloud-based software means the online scheduling is accessible by your staff from any device using the scheduling app. You can schedule shifts and run your business easier than ever with modern online tools.

With Homebase, we’ll send your employees calendar reminders about their work schedule and email reminders when their shift is coming up. This way they can get off the couch and be at work on time. Proper staffing levels are key to ensuring customer satisfaction through great customer service, which in turn drives repeat customer visits.

Online scheduling also means that managers can build and update the schedule from anywhere. The connected time clock makes it easy to have a full picture of the labor costs. You can also view employee performance so managers can make better decisions.

The scheduling app will also show which employees show up late most often. You can even see which days have the highest sales (and need the most staff scheduled). If staff members are about to hit overtime, you’ll see that as well.

What is employee scheduling software?

Employee scheduling software makes it easy to schedule your team. With scheduling software like Homebase, you’ll be able to schedule your employees in minutes. They’ll get notified as soon as the schedule is published, wherever they are.

If something comes up, they can use the free mobile app to trade shifts with manager approval. Your employee can also submit time off requests that you’ll see when scheduling shifts. Homebase scheduling software can even do the online scheduling for you, freeing up even more of your calendar space.

Homebase will take into account your business hours, employee roles, seniority and more to build a schedule for you in just one click. (Of course, you’ll be able to approve the schedule before sharing it with your team.)

What is a scheduling system?

A scheduling system is any method used to schedule employee shifts for your business. However, the most efficient system used today instead of the old-fashioned methods are software programs or apps, such as Homebase.

Does your scheduling process include building the same work schedule every week? How about creating a flexible work environment with varying work hours per employee? your work schedule will benefit from a proper system. If you’re new to using an online schedule maker, check out our template on how to create one.

The work schedule maker tool will help you get the job done quickly and easily. You won’t have to worry about using an Excel spreadsheet or another type of manual form.

What is shift planning software?

Shift planning software programs like Homebase help you manage your weekly shift calendar. You can build it within minutes from any device, helping you save hours every week.

With Homebase, you can manage schedule changes and ensure that your team has up-to-date schedules. Employees can also request shift trades or update their availability on Homebase. You will then be notified for approval and Homebase will automatically update the schedule and highlight conflicts.

Shift planning software is different than appointment scheduling software. If your business includes the necessity of booking an appointment for your clients, consider a booking tool such as Square Appointments, or Acuity Scheduling.

What is the best software for scheduling?

The best scheduling software is the one that saves you the most time and leaves your calendar open for other priorities. It should also help you save on labor costs too. With Homebase, you’ll save hours every week thanks to our automated scheduling that allows your to build your employee schedule online in minutes.

The drag & drop team scheduling capability lets you view the employee work schedule by role, time period, or employee. You can watch hours calculate automatically, schedule your team from any browser on your mobile device, and publish work changes anytime, anywhere.

Homebase also gives you better visibility into your labor costs. Our software will total hours and overtime and subtract break times. You can also use our tool to input your sales data and ensure your budget targets are on track. You can even forecast your labor costs and see the weather and your sales forecast.

What is a job scheduling tool?

A good job scheduling tool such as Homebase will provide everything you need to manage your employee schedules. This includes managing your employees, shift swapping, and even exporting to payroll with the top companies.

Our free plan has features such as a manager log and enhanced reporting. This ensures your work life is as easy as possible and you build the perfect work schedule.

Which is the best scheduling app?

Homebase is the best scheduling app thanks to all of the great features we provide. More than 100,000 businesses who trust us to help make their work easier. But don’t take it from us, take it from the thousands of five-star reviews from valued customers.

What would you recommend for best time tracking tools?

After you’ve scheduled your team, you’ll need to track their time worked so you can pay them accurately. Homebase offers integrated time tracking tools: a secure time clock and an easy-to-use timesheet that integrates with popular payroll providers for easy export.

Do you recommend an employee scheduling software that will support scheduling by month, rather than by week?

Creating and publishing a work schedule on Homebase only takes a few minutes. If you keep the same schedule week to week, you can easily copy it over or even schedule weeks in advance. As you’re making the schedule, you’ll see your whole team’s availabilities. You’ll also see sales and weather projections so you can stay in control of your labor costs. You can also add shift notes as you schedule, with helpful reminders for your team.

What about more flexible work schedule options?

Some businesses prefer to allow employees to pick their shifts, and instead prefer to schedule open shifts tied to specific roles, like “host – dinner service.” You can do that with Homebase. Our employee scheduling app supports open shifts.

What’s the best scheduling app for a small business?

Your scheduling app should help you run your small business in an efficient and easy way, and Homebase does just that. We help you build your schedule quickly, reduce no-shows and employee scheduling errors. You can send schedule changes to your employees through text, email, and the free mobile app to confirm they received it.

Homebase can cater to several work schedule types. These include a rotating work schedule, flexible work arrangements, time work schedule, a compressed work schedule, a reduced work schedule, and more. Your employee will never have to worry about what their core hours are. They can see all of the necessary information right in the app.

You can also utilize the Homebase schedule builder, a free schedule maker that gives you a schedule template to help build your weekly or daily schedule.

Would giving them a physical copy be the most efficient and timely method?

With Homebase, you’ll get easy, fast, and free work scheduling software. Compared to printed employee schedules, you’ll save hours on employee management by using a weekly schedule maker.

An online schedule maker like Homebase is a critical part of your workforce management software solution. It’ll make shift scheduling and payroll a breeze. Your team will love an employee scheduling app like Homebase. They’ll love the scheduling updates of their daily schedule sent to their phones as soon as they’re published. It’s also easy for them (and you) to track time off.

Using Homebase for free employee scheduling is a win-win: your team will love the flexibility, and your managers will save hours on team scheduling.

Using Homebase for free employee scheduling is a win-win: your team will love the flexibility, and your managers will save hours on team scheduling.

Any suggestions for scheduling software that includes a way to receive personal requests from users?

With the free Homebase mobile app, your team will be able to update their future work availabilities. They can also estimate their earnings, request time off, and even trade shifts (with manager approval). They will also get notified instantly when you publish a new schedule. If they don’t have an Android or iOS phone, you can still send them text message reminders on the essentials plan and above.

What’s the most efficient scheduling process for my employees?

Planning your shift calendar for your team is fastest when you have all the information you need upfront. Ideally, that means you won’t have to adjust the schedule much once you’ve finalized it.

Have your employees download the free Homebase work schedule app on their phones.

Ask your team members to enter in their availability and request time off. Once you start building the schedule, you’ll know exactly who can work which shifts.

Log in to the Homebase schedule app. You can do this on your phone, but it’s easier on a desktop. Build the schedule!

After you’ve published your work schedule, allow your employees to trade shifts. This way don’t need to worry about finding coverage.

Make sure your team members have push notifications enabled, so they get reminders of upcoming shifts and can arrive on-time.

Employees on a paid plan can also enable sms reminders for their iPhone or Android device, and email reminders. Online employee scheduling (not to be confused with online appointment scheduling) will save you time and free up a lot of space on your calendar. It’ll make your employees’ lives easier too.

Some businesses prefer to allow employees to have a more flexible work schedule. They instead prefer to schedule open shifts tied to specific roles, like “host – dinner service.” You can do that with Homebase. Our employee scheduling app supports open shifts.

How many people do you schedule?

Homebase allows you to add as many employees to your daily schedule as you need. With our app and easy-to-follow schedule template, all of your team information is in one place. Your employees can manage their work life by checking their schedule, trading shifts, messaging others and even estimating their pay.

What is the best way to monitor employees during a shift?

Use our employee time clock to start tracking time and turn any browser, tablet or phone into a sophisticated time clock. All you have to do is set it up and you’ll see all of your data sync seamlessly in the cloud. You’ll be able to track paid and unpaid breaks, tips, and you can stay compliant without any of the hard work.

What are other types of scheduling software?

In addition to free employee scheduling software like Homebase, virtually anything that can be scheduled has software that can help. There’s an appointment app for that. Clients can book appointments with appointment scheduling software. And if you’re a contractor, there’s construction scheduling software and project scheduling software.

Can you use a paper calendar or calendar app for your schedule?

Absolutely. You can build a schedule for your team using a calendar app like iCal or Google Calendar, but those tools aren’t dedicated employee scheduling apps. You can’t copy schedule templates from week to week on the calendar. Other events and holidays will appear there as well, which can get cumbersome.

You also won’t get useful information like sales estimates, weather forecasts, overtime calculations, and labor cost metrics. Instead, use a purpose-built work scheduling app like Homebase to plan your team’s weekly shifts. Homebase integrates with popular calendar apps. This way your team can see their shifts on their personal calendars. They’ll also get reminders so they’re always on-time for work.

There are lots of appointment scheduling tools out there for online booking and online appointment scheduling software. Appointment scheduling apps and online booking tools are useful for planning client visits in salons, doctors’ offices, and more. But Homebase is an online scheduling app, designed for scheduling your team members, not for appointment scheduling.

What about appointment scheduling apps?

There are lots of appointment scheduling tools out there for online booking and online appointment scheduling software. Appointment scheduling apps and online booking tools are useful for planning client visits in salons, doctors’ offices, and more. But Homebase is an online scheduling app, designed for scheduling your team members, not for appointment scheduling. 

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