Free Time Card Calculator
Total your weekly timecard hours for payroll
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Time Clock App

Frequently Asked Questions about Timesheet Calculator

What is a timesheet calculator? 

A timesheet calculator, also known as a  time card calculator, is a tool that helps managers, business owners and employees by calculating the total number of hours worked for every staff member. For example, this free timecard calculator configures your weekly timecard hours for payroll and allows the manager or employee to include any break time used to ensure an accurate payroll period.

 By using a timesheets calculator, you’ll never have to rely on your own math skills to provide an accurate account for every employee. This means you’ll have less room for error and will most likely avoid any fines or lawsuits from the Wages and Hour Division. 

What is a time card calculator? 

Our free time card calculator will help you calculate the total number of hours an employee worked in a week. Once you have the total amounts, you’ll be able to conduct payroll in a quick and easy manner. You can use it to track employee breaks as well to remain compliant. 

How do I calculate my time card with the timesheet calculator?  

Under the “starting time” column, enter the time you clocked in for your shift.  Under the “ending time” column, enter the time you clocked out for your shift.  In the next column enter in the amount of time you took as unpaid breaks.

This amount will be subtracted from your total working hours.  Repeat steps 1-3 for each day of the week you worked.  Verify the totals, and then click the print button to save your timecard. 

You can either print your time card on paper, or save it as a PDF. Store a copy of your time card so that if your manager requests it, you can send a copy to them for payroll.  

What is an employee time card?  

A timecard (also known as a time sheet ) keeps track of when your employees clock in and out for their shifts, including lunch break time and rest periods. This is useful for tracking your team members’ earnings, and helps ensure every employee is paid accurately for the time they worked.  

Why do I need a timesheet?  

It’s important to keep a record of clock ins and clock outs for all of your hourly employees so you can accurately calculate their work hours and minutes and gross pay. And you can ensure a successful payroll report. Using a time clock that integrates with timesheets is a much easier way to calculate hours worked and ensures all of the information is accurate.  

When you clock in or out, those times are automatically added to your time card, and at the end of the time, your time worked is calculated automatically based on your hourly rate. With the free Homebase mobile app, employees can also estimate their earnings for their hours worked. Employees can also use the mobile time clock in the app to clock in and out of your shifts.  

Why should I use an online time card?  

Time tracking with an online tracking software makes payroll processing a breeze, and Homebase time cards help you out by automatically identifying errors, including missed breaks or clock-outs. You can also compare your total hours to the scheduled hours instantly. Without the right time clock software, time tracking can be complicated and tricky. 

Many businesses stick to Excel since a time card is essentially a spreadsheet, but with an automated time card like Homebase’s timesheets, you’ll never have to worry about spreadsheet errors or inaccurate hours again.  

Using a timesheet software app, a timesheet template and an online timesheet calculator also unlocks a bevy of reporting options. You can get a report of who’s arrived on time for their shifts most frequently in a given pay period, or how labor costs stack up against sales. 

With timesheet software, time reporting is easier than ever.  If you have a business with multiple locations, tracking the hour total worked across the locations is critical to make sure you calculate employee overtime  pay correctly. 

With Homebase, you can see labor costs and projected overtime rate by location, department, or employee. This is especially useful if you have a supervisor working in multiple stores. Being able to calculate overtime hours and total hours worked will help you when it comes to providing an accurate pay rate for all employees. 

 You’ll see all your employees’ total hours worked in one place, and if you offer sick leave, or paid time off accrual, you can set up a PTO policy in Homebase too. 

Why are online timesheets better than manual tools? 

Pen and paper, Excel, and other spreadsheets can be useful for small businesses. But if you have more than a couple of employees it can be very easy to miss certain aspects of completing the timesheet process, such as lunch breaks, total work hours, decimal hours, breaks, and more.

An online time clock and online time clock calculator, will work together as sort of high-tech business partners. They’ll make sure your books are good to go when it comes time to submit financial data to all of the top payroll providers. 

Those providers include ADP, Quickbooks, Gusto, Square Payroll, Bank of American Merchant Services, Heartland, Millennium Payroll Solutions, and Sure Payroll.  

Do I need to keep old time cards? 

 If you’re a business owner, you should have a modern system in place to accurately store your old time cards. You are legally required to keep old employee time cards for at least two years after the employee has left your business. 

Storing these records keeps you in compliance with the Fair Labor Standards Act . You’re required to keep these records of employee clock-in and clock-out times and total hours just in case an employee decides to lodge a complaint with the Department of Labor, even after they’ve quit. .

How do business owners use a free online time card calculator? 

Configuring the total weekly timecard or timesheet hours for payroll isn’t as complicated as it seems. Enter the starting time for each shift, then the ending time, as well as the estimated amount of break time you or your employee took during the day’s shift. Do this for each day of the week and the calculator will deliver the total number of hours worked for the entire week, making payroll that much easier. 

The free online timesheet calculator provided by Homebase is a great tool to help you configure every employee’s payroll hours, so you can save time and focus on other important aspects of running a business. 

What is the formula for salary calculation?

To calculate a salary, multiply the employee’s weekly pay by 52 to determine how much they would make annually. If your employees are paid bi-weekly, multiply the bi-weekly amount by 26. 

How do you calculate work hours and pay? 

To calculate payroll, subtract the time your employee clocked in for their shift from the time they clocked out at the end of their shift. Then subtract any unpaid breaks they took during their workday. For example, if an employee uses an employee time clock and clocks in at 8am, clocks out at 3pm, and took a 30-minute unpaid break, they worked 6.5 hours. You can also use an hours calculator like this one instead. 

How do you convert timesheet hours?

You’ll then add the total hours worked per day to get the total hours worked per payroll period. For example, if they worked six hours a day, five days a week for two weeks, their total number of hours worked would be 60 hours for that two-week period.

You then take the employee’s pay rate and apply it to the number of hours worked for the pay period. 

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