Free Time Card Calculator
Total your weekly timecard hours for payroll
DayStarting TimeEnding TimeBreak EstimationTotal Hours
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Use this free online timecard calculator, also known as a free time clock calculator, to calculate the number of total hours you worked, minus any breaks.

What is a time card calculator?

Our free time card calculator will help you calculate the total number of hours an employee worked in a week. Once you have the total amounts, you’ll be able to conduct payroll in a quick and easy manner. You can use it to track employee breaks as well to remain compliant.

How do I calculate my time card?

  1. Under the “starting time” column, enter the time you clocked in for your shift.
  2. Under the “ending time” column, enter the time you clocked out for your shift.
  3. In the next column enter in the amount of time you took as unpaid breaks. This amount will be subtracted from your total working hours.
  4. Repeat steps 1-3 for each day of the week you worked. 
  5. Verify the totals. 
  6. Click the print button to save your timecard. You can either print it on paper, or save it as a PDF.
  7. Store a copy of your time card. If your manager requests it, you can also send a copy to them for payroll.

What is an employee time card?

A timecard (also known as a time sheet) keeps track of when your employees clock in and out for their shifts, including lunch break time and rest periods. This is useful for tracking your team members’ earnings, and helps ensure every employee is paid accurately for the time they worked.

Why do I need a timecard?

It’s important to keep a record of clock ins and clock outs for all of your hourly employees so you can accurately calculate their work hours and gross pay, and ensure a successful payroll period. Using a time clock that integrates with timesheets is a much easier way to calculate hours worked and ensures all of the information is accurate.

When you clock in or out, those times are automatically added to your time card, and at the end of the time, your time worked is calculated automatically based on your hourly rate. With the free Homebase mobile app, employees can also estimate their earnings for their hours worked. You can also use the mobile time clock right in the app to clock in and out of your shifts.

Why should I use an online time card?

Time tracking with an online tracking software makes payroll processing a breeze, and Homebase time cards help you out by automatically identifying errors, including missed breaks or clock-outs. You can also compare your total hours to the scheduled hours instantly.

Without the right time clock software, time tracking can be complicated and tricky. Many businesses stick to Excel since a time card is essentially a spreadsheet, but with an automated time card like Homebase’s timesheets, you’ll never have to worry about spreadsheet errors or inaccurate hours again.

Using a timesheet software app also unlocks a bevy of reporting options, like a report of who’s arrived on time for their shifts most frequently in a given pay period, or how labor costs stack up against sales. With timesheet software, time reporting is easier than ever.

If you have a business with multiple locations, tracking hours worked across the locations is critical to make sure you’re calculating overtime pay correctly. With Homebase, you can see labor costs and projected overtime by location, department, or employee. This is especially useful if you have a supervisor working in multiple stores.

You’ll see all your employees’ total hours worked in one place. If you offer sick leave, or paid time off accrual, you can set up a PTO policy in Homebase too.

Do I need to keep old time cards?

If you’re a business owner, you should have a system in place to store your old time cards. You are legally required to keep old employee time cards for at least two years after the employee has left your business. Storing these records keeps you in compliance with the Fair Labor Standards Act.

You’re required to keep these records of employee clock-in and clock-out times and total hours just in case an employee decides to lodge a complaint with the Department of Labor, even after they’ve quit. Typically, these complaints involve underpayment or unpaid overtime.

If you’re an employee, you should keep your records for as long as you feel you need them, but there’s no legal requirement.

What is a time card calculator?

A time card calculator is a tool that helps managers, business owners and employees by calculating the total number of hours worked for every staff member. For example, this free timecard calculator configures your weekly timecard hours for payroll and allows the manager or employee to include any break time used to ensure an accurate payroll period.

How do I use a time card calculator?

All you have to do to configure the total weekly timecard hours for payroll is enter the starting time for each shift, then the ending time, as well as the estimated amount of break time you or your employee took during the day’s shift. Do this for each day of the week and the calculator will deliver the total number of hours worked for the entire week, making payroll that much easier. 

How do you calculate employee hours for payroll?

Subtract the time your employee clocked in for their shift from the time they clocked out at the end of their shift. Then subtract any unpaid breaks they took during their workday. 

For example, if an employee clocks in at 8am, clocks out at 3pm, and took a 30-minute unpaid break, they worked 6.5 hours.

Of course, you can automate this calculation with software. A time clock app with integrated timesheets calculates your employee hours automatically. 

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