Top 25 Team Task Management Apps for Seamless Collaboration in 2024

Remember the last time you found a task scribbled on a sticky note that was due... yesterday? We've all been there. Whether you're juggling shift schedules, rolling out new promotions, or trying to keep your team in sync, staying organized is a constant challenge for small businesses.

Sure, group chats and spreadsheets might work when you're just starting out. But as your business grows, those quick fixes start showing their cracks. The good news? There's a better way to keep your team on track. 

We've reviewed the top 25 team task management apps. No more downloading every free trial or scrolling through endless review sites. Our comprehensive guide will lead you to the best task management software available and help you find the right fit for your business.

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Key features to look for in a team task management app

When choosing a task management app, focus on features that solve your team’s unique pain points. Below are six critical functionalities to consider.

Collaboration tools

Turn chaotic group texts into organized workflows. Good task management tools give your team one central place to share updates, track progress, and access important information. For example, a retail store can manage seasonal display rollouts by sharing visual guidelines and progress updates in one organized space.

Task assignment and tracking

Keep track of who's doing what without constant check-ins by using an app that lets you assign tasks efficiently. The right app helps managers assign work, set deadlines, and monitor progress without micromanaging. Teams can see their responsibilities clearly, and managers can quickly spot what needs attention.

Integrations

Your task management app should work with tools you already use. When it connects with your calendar and communication apps like Slack or Microsoft Teams, you spend less time switching between systems and more time running your business.

Custom workflows

Every business runs differently. A salon might need to track client projects and stylist availability, while a boutique focuses on seasonal merchandise planning and promotional campaigns. Your task management app should bend to fit your business, not the other way around.

Mobile accessibility

Business doesn't stop when you step away from your desk. Whether you're meeting vendors, working the sales floor, or checking in on different locations, you need to stay connected to your team.

A good mobile app lets you and your team check tasks, send updates, or adjust deadlines from anywhere. This keeps projects moving forward even when you can't be in front of a computer.

Reporting and analytics

When you're managing a busy team, you need more than just gut feelings to make decisions. Good reporting tools help you spot patterns—like which projects consistently run behind or which team members might need additional support. This isn't about micromanaging; it's about understanding where your team excels and where they could use help. 

Managing your team beyond tasks with Homebase

While task management apps help organize projects and workflows, running a successful business requires more than just task tracking. This is where team management platforms like Homebase become essential.

Homebase transforms how small businesses handle day-to-day team operations. While it includes basic task management features, its real strength lies in comprehensive team management capabilities, supported by a dedicated customer support team.

Key features:

• Employee scheduling and shift management
• Time tracking and attendance
• Built-in shift reminders and notes
• Payroll processing
• HR and compliance tools

Best for: Small businesses managing hourly teams who need a solid foundation for day-to-day operations. Particularly valuable for retail, restaurants, and service businesses that want to streamline team management before adding specialized task tracking tools.

Pricing: Free basic plan available. Paid plans start at $20/month per location.

Top team task management apps for 2024

With dozens of online task management software options available, finding the right one can feel overwhelming. Don't worry, we've done the heavy lifting for you. We evaluated the top solutions on the market, compared their features, pricing, and real-world performance, so you can make the best choice for your business. 

Here's our breakdown of the best options available.

Trello

With its intuitive card-based Kanban board system, Trello makes complex projects feel manageable—like organizing a deck of cards. 

Key features:

• Visual Kanban boards
• Drag-and-drop task organization
• Custom workflows with Power-Ups 
• Integrations with various tools like Google Drive and Slack
• Task due dates and notifications for deadlines
• Checklists and file attachments for better task tracking

Best for: Visual thinkers who prefer organizing projects like sticky notes on a board. While simple enough for small teams, it scales well for businesses managing multiple ongoing projects.

Pricing: Free plan available. Plans for teams start at $5/user/month.

ClickUp

ClickUp stands out by offering multiple ways to view and organize your projects and tasks—from lists to calendars to Gantt charts—all in one place. 

Key features:

• Multiple project views (list, board, calendar, Gantt)
• Custom task statuses and assignees 
• Time tracking and task dependencies
• Docs and wikis for collaborative project documentation
• Automations for routine workflows

Best for: Teams that want the freedom to view and manage work in different ways without drowning in features. Its flexibility makes it a strong choice for businesses with diverse project management needs.

Pricing: Free plan available. Paid plans start at $7/user/month.

Asana

Asana shines when handling complex workflows and long-term projects, turning big goals into manageable steps. 

Key features:

• Task and project templates for faster set-up
• Timeline view for long-term project planning
• Task dependencies and milestones for complex workflows
• Customizable dashboards with advanced reporting tools
• Integrations with tools like Slack, Dropbox, and Google Drive

Best for: Teams managing multiple complex projects with various dependencies. Particularly suited for businesses that need to coordinate work across departments while maintaining clear project timelines.

Pricing: Free plan available. Premium starts at $10.99/user/month.

Monday.com

Monday.com transforms spreadsheet-style organization into a vibrant, intuitive workspace with task management boards that make project tracking actually enjoyable. .

Key features:

• Colorful, customizable workflows and templates
• Visual dashboards with timeline and calendar views
• Real-time collaboration and file sharing
• Automations to streamline tasks and reminders
• Reporting tools for tracking project progress

Best for: Businesses that need a highly visual, adaptable workspace for their projects. From marketing campaigns to event planning, Monday.com shines when teams need to create and modify workflows on the fly.

Pricing: Free plan available. Paid plans start at $9/user/month.

Notion

Notion reimagines task management by combining it with a powerful note-taking service, creating a central hub for both tasks and team documentation.

Key features: 

• Task management with custom views (Kanban, list, calendar)
• Collaborative docs and notes for knowledge sharing
• Templates for common use cases like meeting notes and project plans
• Integration with Google Drive and Slack
• Real-time collaboration and comment features

Best for: Teams drowning in scattered documents and tasks. By combining project tracking with documentation, it's transformed how many businesses manage their internal knowledge.

Pricing: Free plan available. Team plans start at $10/seat/month.

Wrike

Wrike is a project management app that brings enterprise-level project management features to businesses of any size, making advanced task tracking and detailed reporting accessible and practical.

Key features:

• Multiple views for project timelines and dependencies (Kanban, Gantt, etc.)
• Fully functional mobile app
• Real-time document collaboration 
• Built-in proofing tools to speed up approvals
• Customizable and insightful reports

Best for: Teams that have graduated beyond basic task management needs. Though the learning curve is steeper, teams managing complex projects and resource allocation will find the advanced features worth the effort.

Pricing: Free plan available. Team plans start at $10/user/month.

Basecamp

Basecamp cuts through the noise by focusing on what teams really need: a clear way to organize tasks, files, and conversations in one place. It's one of the most efficient project management apps available.

Key features:

• Daily and weekly view of tasks and projects
• Built-in messaging and real-time group chat
• File storage for team documents
• Automatic check-ins for team updates
• Visual task progress tracking (Lineup, Mission Control, and Hill Charts)

Best for: Teams looking to reduce email overload and scattered communications. The straightforward approach works especially well for small to medium businesses that want to keep things simple.

Pricing: Free plan available. Teams choose between Basecamp Plus ($15/user/month) or Basecamp Pro Unlimited ($299/month).

Sunsama

Sunsama brings zen to daily planning by helping teams prioritize their most important work each day.

Key features:

• Daily task planner for organizing team members’ day
• Syncs with calendars and project management tools
• Focus mode for task prioritization
• Collaborative team planning and goal setting
• Time tracking to track task completion

Best for: Teams that want to turn overwhelming to-do lists into focused daily plans. Its time tracking and daily planning features help managers and their teams understand where their time goes and make realistic commitments.

Pricing: $16/user/month billed annually, or $20/user/month built monthly. 14-day free trial available.

Airtable

Airtable combines the familiarity of spreadsheets with the power of a database, creating a flexible foundation for task management.

Key features:

• Customizable visual dashboards to present data insights
• Custom workflows and views (grid, calendar, Kanban, gallery views)
• Automations simplify repetitive tasks like notifications or status updates 
• Integrations with Slack, Google Drive, and Salesforce
• Advanced security with permission settings, audit logs, and single sign-on (SSO)

Best for: People who love spreadsheets but need more visual punch. While the interface might seem familiar, its database capabilities open up possibilities that basic task managers can't match.

Pricing: Free plan available. Team plans start at $20/user/month.

Microsoft To Do

Microsoft To Do is ideal for teams already integrated into the Microsoft ecosystem, offering a simple, intuitive task management tool.

Key features:

• Task creation with due dates
• Simple task lists with priority levels and reminders
• Syncs with Microsoft 365 and Outlook for streamlined task management
• Subtasks for breaking down large tasks
• Shared lists and collaborative task management

Best for: Teams already invested in the Microsoft ecosystem. The straightforward approach works well for basic task management, while Outlook integration adds extra convenience for email-heavy workflows.

Pricing: Free.

Todoist

Todoist is a powerful yet simple task manager for individuals or small teams who need to track tasks with due dates, priorities, and collaboration features. Todoist turns complex task management into a simple, almost habit-forming experience.

Key features:

• Task creation with due dates, priorities, and labels
• Natural language input
• Progress tracking and recurring tasks
• Shared tasks and team collaboration
• Integration with tools like Google Calendar and Slack

Best for: Teams that appreciate clean, uncluttered organization. What it lacks in bells and whistles, it makes up for with reliability and a gentle learning curve.

Pricing: Free plan available. Pro plans start at $4/user/month.

TickTick

TickTick blends personal task management with team collaboration features. By focusing on habit-building and productivity, it helps teams not just manage tasks but actually get better at completing them.

Key features:

• Task creation with deadlines, priorities, and labels
• Calendar view for planning schedules and task timelines
• Pomodoro timer and time-blocking tools for focused work
• Shared lists and task assignments for team collaboration
• Integrations with Google Calendar, Outlook, and more

Best for: Teams that want their task manager to support better work habits. The built-in productivity tools make it particularly valuable for remote teams managing their own schedules.

Pricing: Free plan available. Premium plan costs $35.99/year.

Jira

Jira's powerful workflow engine makes it more than just another task manager. While originally built for software teams, its customizable nature has made it a go-to for any team managing complex, repeatable processes.

Key features:

• Agile boards for sprint planning and task tracking
• Customizable workflows to match team processes
• Bug and issue tracking for software development teams
• Robust reporting and analytics tools
• Integrations with developer tools like Bitbucket and GitHub

Best for: Teams with structured processes who need detailed tracking and reporting. Though technical teams love it, any organization with well-defined workflows can benefit from its robust feature set.

Pricing: Free plan available. Standard starts at $7.53/user/month.

Zoho Projects

Part of the broader Zoho ecosystem, Zoho Projects shines as a project management software that connects project tasks with business operations. It brings enterprise-level features to small and medium businesses without the usual complexity.

Key features:

• Gantt charts for project scheduling and task dependencies
• Task creation with milestones, subtasks, and priorities
• Time tracking and billing features for client projects
• Collaboration tools, including document sharing and chat
• Integrations with Zoho’s ecosystem and third-party apps like Slack and Google Drive

Best for: Businesses already using other Zoho products or those seeking an affordable full-featured project management solution. Its integration capabilities make it especially useful for teams wanting to connect tasks with their broader business tools.

Pricing: Free plan available. Premium plan starts at $5/user/month.

Teamwork

Designed with client work in mind, Teamwork bridges the gap between internal task management and client collaboration, making it a competitive tool for any project manager. Its balanced feature set helps maintain professionalism without sacrificing ease of use.

Key features:

• Task management with deadlines and priorities
• Time tracking for accurate billing and productivity analysis
• File storage and document sharing
• Project management with visual timelines, milestones, and tasks
• Client portal for external collaboration

Best for: Service-based businesses managing multiple client projects. The built-in time tracking and client access features make it particularly valuable for agencies and consultancies.

Pricing: Free plan available. Paid plan begins at $10.99/user/month.

ProofHub

ProofHub tackles the chaos of creative workflows by combining task management with proofing tools specifically designed for project managers. Instead of juggling multiple apps for feedback and revisions, it creates a streamlined path from concept to approval.

Key features:

• Task management with customizable workflows and categories
• In-app discussions and direct messaging for team communication
• File sharing with version control for better collaboration
• Time tracking for project efficiency
• Proofing tools for reviewing and commenting on creative work

Best for: Creative teams seeking to streamline their review process. By bringing tasks and approvals together, it eliminates the endless back-and-forth that often plagues creative projects.

Pricing: Essential plan starts at $45/month for unlimited users. Free trial available.

GoodDay

GoodDay combines the simplicity of basic task management with the power of work management platforms. Its adaptable interface means different teams can work their way while staying connected to the bigger picture.

Key features:

• Task management with Kanban, Gantt, timeline, calendar views and more
• Time tracking and reporting features for monitoring productivity
• Customizable workflows to fit team needs
• Integration with Slack and other communication tools
• Milestone tracking and goal-setting capabilities

Best for: Organizations trying to unite different working styles under one system. The flexible views and customization options help teams collaborate without forcing everyone into the same workflow.

Pricing: Free plan available. Professional starts at $4/user/month.

Smartsheet

This robust platform reimagines spreadsheets as dynamic task management system. By combining familiar grid layouts with powerful automation, Smartsheet helps teams scale their task management without losing control.

Key features:

• Gantt charts and calendar views for visual task management
• Automated workflows and approval processes for project management
• Resource management and workload balancing tools
• Real-time collaboration and commenting features
• In-depth reporting and analytics for team performance tracking

Best for: Data-driven teams that need structured task management. The spreadsheet format provides comfort for Excel veterans, while automation features eliminate repetitive work.

Pricing: Pro plan starts at $9/user/month. Free trial available.

Hive

Hive takes the flexibility of modern task management systems and pairs it with practical analytical tools. Its adaptable interface lets each team member work in their preferred style while keeping everyone aligned on bigger goals.

Key features:

• Project management with multiple view options (Kanban, Gantt, and calendar)
• Real-time chat and file sharing for seamless team communication
• Task prioritization and status tracking for better workflow management
• Time tracking and reporting tools to monitor team performance
• Integration with tools like Slack, Zoom, and Google Drive

Best for: Growing teams needing both flexibility and oversight. The combination of varied work views and analytical tools helps managers understand productivity without micromanaging.

Pricing: Free plan available. Paid plans start at $5/user/month.

Any.do

Any.do turns task management into an intuitive, almost playful experience. With its clean design and smart features, it bridges the gap between personal to-do lists and team task management.

Key features:

• Task creation with due dates, priorities, and subtasks
• Calendar view for scheduling and time management
• Collaboration tools for shared lists and team assignments
• Templates available for easy team set-up
• Integrations with Google Calendar, Slack, and more

Best for: Small teams seeking a lightweight but capable task manager. Its simple approach works particularly well for businesses transitioning from personal task lists to team collaboration.

Pricing: Free plan available. Teams plan starts at $4.99/month/member. 

TeamGantt

TeamGantt turns complex project planning into an intuitive visual experience. While Gantt charts are its specialty, the platform offers enough flexibility to handle various task management needs.

Key features:

• Interactive Gantt charts for project scheduling and timelines
• Drag-and-drop functionality for task management
• Resource management to ensure balanced workloads
• Time tracking and reporting for better project insights
• Collaboration tools for team communication and feedback

Best for: Teams that rely heavily on timeline-based planning. The visual approach to project scheduling makes it especially useful for businesses managing overlapping deadlines and resources.

Pricing: Pro plan starts at $49/month/manager (20 projects per manager with unlimited tasks and unlimited collaborators).

Flow

Flow brings calm to project chaos with its clean, thoughtful design. Unlike platforms that overwhelm you with features, Flow focuses on making complex work feel manageable through intuitive organization and clear communication paths.

Key features:

• Visual project tracking with task lists and timeline views
• Prioritization and task assignment for easy workload management
• Team collaboration with real-time comments and notifications
• File sharing and attachments to tasks
• Customizable project templates for fast setup

Best for: Teams that value elegant simplicity in their tools. The streamlined interface makes it particularly effective for creative teams who need to focus on their work rather than managing their task system.

Pricing: Basic plan starts at $6/user/month. Free trial available.

nTask

nTask is a task tracking software that combines essential task management features with practical tools for meetings and risk management. This all-in-one approach helps teams spend less time switching between apps and more time getting work done.

Key features:

• Task management with subtasks and deadlines
• Gantt charts and calendar views for project tracking
• Team collaboration with real-time chat and file sharing
• Timesheet and time tracking for monitoring task progress
• Integrations with Google Drive, Zoom, and Slack

Best for: Small teams looking for comprehensive project management without the enterprise price tag. Its broad feature set serves well for businesses that want to consolidate their workflow tools.

Pricing: Premium plan starts at $3/user/month.

Quire

Quire takes a unique approach to task management by helping teams break down big goals into actionable steps. Its infinitely nested task lists create a natural hierarchy that keeps both details and the big picture in view.

Key features:

• Task management with start dates and due dates
• Kanban boards for project visualization
• Real-time collaboration and task updates
• Easy collaboration with outsourced teams 
• Customizable views and workflows for task management

Best for: Teams that work with complex, multi-layered projects. The nested structure helps maintain organization even as tasks and subtasks multiply.

Pricing: Free plan available. Paid plans start at $7.65/member/month.

Zenkit

Zenkit is a visual task management tool that adapts to your team's needs by offering multiple ways to visualize and organize work. From traditional task lists to mind maps, it lets each team member work with the view that makes the most sense to them.

Key features:

• Multiple views (Kanban, table, calendar, and mind map)
• Task management with deadlines, priorities, and labels
• Real-time collaboration and project sharing
• File attachments and notes within tasks
• Integration with Google Drive and Slack

Best for: Teams needing a flexible solution that can evolve with their workflows. Its adaptability makes it particularly useful for businesses whose task management needs change frequently.

Pricing: Free plan available. Plus plan starts at $8/user/month.

How to choose the right team task management app for your business

Choosing the right task management app is about more than just picking a tool—it’s about finding the right fit for your team’s unique needs. Here’s how to narrow it down.

Understand your team’s size and needs.

Start with your current challenges. Are tasks getting lost between shifts? Do projects often miss deadlines? Consider your team size, the complexity of your projects, and your daily workflow. 

For smaller teams, simplicity is key, with easy task assignment and visibility. Larger teams may need more sophisticated options, like project tracking across departments. 

Look for integration compatibility with existing tools.

Your task management app should work smoothly with tools you already use. If your team relies on Google Calendar or Outlook, look for apps that sync naturally. Good integrations save time and reduce the chances of missing important information.

Consider ease of use and learning curve.

Complex features mean nothing if your team won't use them. Look for apps with clean, intuitive interfaces that allow your team to get up to speed quickly. Mobile access is something to consider as well. The best task management app is one that your team will actually use daily.

Evaluate pricing plans and scalability.

While most apps offer free basic plans, paid features often provide better value for businesses. Compare pricing structures carefully:

• Per-user vs. flat-rate pricing
• Monthly vs. annual billing options
• Additional costs for premium features

Read user reviews and case studies.

Real-life experiences from other small business owners can provide valuable insights into whether a task management app truly delivers on its promises. Look for:

• Support hours that match your business schedule.
• Multiple contact options (chat, email, phone).
• Training resources for new team members.
• Regular platform updates and improvements.

How to successfully implement a team task management app

Getting your team to embrace a new task management app takes more than just creating logins. Here's how to ensure successful adoption.

Train your team on how to use the app effectively.

Providing the right training is crucial for adoption. Focus on practical training that shows your team how the app makes their work easier. Use real examples from your business and keep sessions short and focused. The easier it is for your team to understand the app, the more likely they are to embrace it.

Start with a pilot project to test its functionality.

Begin with one team or project rather than rolling out everything at once. This allows you to:

• Test the workflow in a controlled environment.
• Identify potential issues early.
• Make adjustments before full implementation.
• Build internal champions for the new system.

Customize workflows and boards to match your team’s needs.

Take time to set up the app, so it matches how your team actually works. Create templates for common tasks, establish clear naming conventions, and define workflow stages that make sense for your business.

Set clear expectations for usage to maximize adoption.

Make sure your team understands when and how to use the app—whether it’s for assigning tasks, tracking progress, or communicating updates. Clarify how and when your team should use the app by establishing guidelines for:

• Which tasks need to be tracked.
• How to prioritize work.
• When to update task status.
• Communication standards.
• Response time expectations.

Build your team task management foundation with Homebase

Here's the thing about task management apps—they're great at what they do, but they're just one piece of running a successful business. Even the fanciest project board won't help if you're still juggling paper schedules or chasing down timesheets.

That's where Homebase steps in. Think of us as your backstage crew, handling all the essential stuff like schedules, time tracking, and payroll while your task management app takes the spotlight. When you've got Homebase taking care of the daily operations, you can focus on using your task management app to grow your business and tackle bigger challenges.

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FAQs

What is the best task app for teams?

The best task app depends on your team's specific needs. For small businesses with hourly workers, simple solutions like Trello or Todoist often work well. Larger teams with complex projects might benefit from more robust tools like Asana or ClickUp.

Does Microsoft Teams have a task management tool?

Yes, Teams includes basic task management through Microsoft Planner. It's included with Microsoft 365 subscriptions and works well for teams already using the Microsoft ecosystem.

Does Google have a task management app?

While Google offers basic task tracking through Google Tasks and Keep, these are better suited for personal use. For team task management, you'll want to consider third-party apps that integrate with Google Workspace.

How do you keep track of team tasks?

A good task management app will allow you to track team tasks effectively—however, the key is choosing a system your team will actually use. Look for apps that offer:

• Clear task assignments and deadlines.
• Easy progress updates.
• Team communication features.
• Mobile access for on-the-go updates.
• Regular notification options.

What is the best team task management app for small businesses?

Small businesses often do well with user-friendly tools like Trello or ClickUp. These platforms offer enough features to be useful without overwhelming teams. If you're managing hourly workers, consider using these alongside Homebase for complete team management.

How do team task management apps improve collaboration?

These apps create a central place for work-related communication and updates. Instead of information getting lost in emails or chat messages, everything related to a task stays organized in one place. This transparency helps prevent misunderstandings and keeps everyone aligned.

Can task management apps integrate with communication tools like Slack?

Most modern task management apps offer integrations with popular communication tools like Slack and Microsoft Teams. These connections help teams stay updated without constantly switching between apps.

Are there free task management apps for teams?

Many apps offer free plans with basic features. While these can work well for small teams or simple projects, paid versions typically offer better team collaboration features and customer support.

How do I onboard my team to a new task management app?

Start small and focus on practical benefits. Show your team how the app makes their work easier, begin with essential features, and gradually introduce more advanced tools as needed. Remember that successful adoption takes time and consistent encouragement.

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