Salon Booth Rental Software: 2025 Guide for Salon Owners

You've got three booth renters who swear they paid rent last week, but your records say otherwise. Your star stylist just double-booked two clients because she's tracking appointments in her personal planner. 

And now someone's asking which renter sold the last bottle of your bestselling shampoo—but you have no idea.

That's where salon booth rental software comes in. The right platform automates rent tracking, prevents scheduling conflicts, and keeps everyone's client data separate while you maintain visibility over your facility. No more chasing down payments or untangling whose client is whose.

This guide covers everything you need to know about choosing salon software for booth renters in 2025.

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TL;DR: Best Salon Booth Rental Software at a Glance

Short on time? Here's what you need to know:

Homebase is ideal for salons with both employees and booth renters. You get scheduling, messaging, time tracking, renter autonomy, and built-in rent reminders. Free Basic plan available for up to 10 employees at 1 location; paid plans start at $24/month (Essentials).

GlossGenius is built for solo stylists who want sleek booking, POS, and client marketing tools. Plans start at $24/month with a 2.6% flat payment processing fee.

Rosy suits salons managing multiple renters with built-in rent tracking, privacy controls, and strong customer support. Pricing starts at $29/month for 1 user.

Square Appointments works great for small businesses that want a free starter plan with strong POS and booking capabilities. Plus plan is $29/month per location.

DaySmart is for more established salons needing robust CRM, marketing, and multi-location tools. Plans start at $29/month.

Keep reading to compare features, pricing, and fit.

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What is salon booth rental software?

Salon booth rental software is specialized management software for salons operating under a booth rental or salon suite model. Unlike traditional systems that assume everyone's an employee, booth renter software recognizes that stylists are independent contractors running their own businesses under your roof.

Here's the tricky part: renters need full control over their clients, schedules, and money. But you still need to track rent, manage shared spaces, and know who's in your salon when. 

Good salon suite software or salon suite management software walks that line—giving renters independence while keeping you in the loop.

What to look for in salon booth rental software

Not all salon software handles booth rentals well. Here's what actually matters when you're evaluating platforms:

Scheduling and online booking

Your software needs to let each renter control their own calendar while preventing double-bookings of shared resources. Clients should book directly with their preferred stylist 24/7. Look for platforms that sync with Google Calendar and send automatic reminders to reduce no-shows.

The best systems let renters customize their availability and manage multiple service types without owner approval. That's the autonomy that makes booth rentals attractive.

Rent tracking & lease management

Manual rent collection is a nightmare. Lease management for salons should automate rent reminders, record payments, and flag anyone falling behind—whether you're collecting monthly fees or managing daily salon booth rental arrangements.

Some platforms set up recurring rent charges that process automatically. Others send reminders but require manual confirmation. Either way, you need a clear paper trail.

POS and payment processing

Each renter processes their own payments without mixing revenue streams. Key requirements:

• Individual merchant accounts that keep everyone's money separate
• Multiple payment methods: cards, digital wallets, contactless
• Competitive processing fees (they add up fast)
• Tip splitting for services with multiple providers

Client database and appointment history

Renters need to own their client relationships, but salon owners don't want client data walking out the door if someone leaves. The right salon software for booth renters lets each stylist access their own client notes and service history while restricting access to other renters' databases.

Privacy controls matter. Renters should never see another professional's client list. Some platforms offer completely separate logins for each renter, while others use permission levels to control access.

Marketing tools for independent stylists

Independent stylists need to market themselves, not just the salon brand. Essential features include:

• Individual email campaigns
• SMS appointment reminders
• Automated birthday promotions
• Customizable booking websites
• Social media integration

Platforms like GlossGenius excel here, helping stylists attract clients without requiring a marketing degree.

Inventory and retail tracking

Product sales can be major revenue, but inventory management gets complicated in booth rental setups. A good salon inventory app or salon inventory software needs to:

• Track which renter sold what product
• Automatically deduct from stock levels
• Generate low-stock alerts
• Support different business models (renters buying at cost vs. revenue splits)
• Provide clear reporting on sales by renter

Advanced platforms offer automated reordering and barcode scanning for faster checkouts. If retail is significant for your business, don't settle for basic spreadsheet-style tracking.

Renter data privacy & autonomy

Your salon suite software should give renters full control over their schedules and client data without requiring owner approval for routine decisions. At the same time, owners need visibility into facility usage and rent payments.

The best platforms strike this balance through customizable permission levels. Renters get their own login with full access to their business data. Owners get a dashboard view showing occupancy and revenue trends without intruding on day-to-day operations.

Multi-user permissions

Not everyone needs access to everything. The right salon software with permissions lets you set up access levels that match reality:

• Salon owners: High-level metrics, rent tracking, facility oversight
• Individual renters: Full control of their own business data
• Front desk staff: Schedule viewing, basic booking (no financial access)

The receptionist doesn't need to see rent payment history, and renters shouldn't access your bank account details.

Cloud access & mobile usability

Stylists live on their phones. Your booth rental software needs a mobile app that's actually useful. Renters should check schedules, book appointments, process payments, and communicate with clients from their phone between appointments.

Cloud-based systems also mean:

• No expensive servers to maintain
• Automatic updates
• Continuous data backups
• Access from anywhere

Best salon booth rental software in 2025

Here's how the top platforms stack up for booth rental salons in 2025:

Homebase

Homebase shines for hybrid salons managing both booth renters and hourly employees. Key features include:

• Scheduling & time tracking: Build employee shifts while giving booth renters full calendar autonomy
• Team messaging: Keep everyone aligned without endless group texts
• Rent reminders: Automate payment tracking so you're not chasing down renters
• HR tools: Basic compliance features for managing mixed W-2 and 1099 teams

Pricing: Free Basic plan (1 location, up to 10 employees). Paid plans start at $24/month (Essentials) with advanced scheduling, time tracking, team communication, and salon payroll.

Tired of juggling multiple systems? Homebase bundles everything together—and right now you get six months free when you add payroll to any plan.

GlossGenius

GlossGenius is the go-to for brand-conscious solo stylists and booth renters who want their business to look professional from day one. Standout features:

• Beautiful booking websites: Customizable, mobile-friendly booking pages
• Automated marketing: Email campaigns, SMS reminders, birthday promotions
• All-in-one platform: Online booking, POS, client management, email marketing
• Mobile-first design: Run your entire business from your phone

Pricing: Standard plan at $24/month, Gold at $48/month (adds time tracking and payroll), Platinum at $148/month (unlimited team members). Payment processing: 2.6% flat rate with no hidden fees.

Rosy

Rosy Salon Software was built specifically for the booth and suite rental model. What sets it apart:

• Individualized permissions: Salon owners manage multiple renters while each maintains complete control over their client database
• Built-in rent tracking: Designed for the booth rental workflow
• Integrated payment processing: RosyPay keeps transactions organized by renter
• Strong customer support: Users consistently praise responsive phone support and training resources

Pricing: Standard plan starts at $29/month for 1 user, scaling to $39 (2 users), $49 (3 users), up to $99/month (21+ users). Premium add-ons available.

Square Appointments

Square Appointments wins on simplicity and affordability. Perfect for solo renters or small salons starting out:

• Free plan available: Unlimited appointments, online booking, integrated payment processing
• Seamless POS integration: Works with Square hardware for fast, professional checkouts
• User-friendly interface: Easy to learn, which matters when onboarding new renters
• Scalable pricing: Grow from free to paid plans as your team expands

Pricing: Free plan for 1 location. Plus plan at $29/month per location (up to 5 team members). Premium at $69/month per location (unlimited team members). Payment processing: 2.6% + $0.10 in-person, 2.9% + $0.30 online.

DaySmart

DaySmart Salon targets larger salons and multi-location businesses needing advanced features:

• Advanced CRM: Detailed client tracking and relationship management
• Marketing automation: Built-in campaigns and client engagement tools
• Comprehensive reporting: Track performance across multiple locations and revenue streams
• Scalability focus: Built for salons planning to grow from one to multiple locations

Pricing: Plans start at $29/month and range up to $129/month depending on features and support level.

Best for: Traditional employee-based salons with some booth renters mixed in, or established salons planning significant growth.

How to choose the right software for your salon setup

Picking the right salon booth rental software depends on your specific situation:

Solo renters and independent stylists should prioritize affordability and ease of use. GlossGenius and Square Appointments both offer strong free or low-cost plans with professional booking experiences.

Hybrid salons mixing employees and booth renters need platforms that handle both W-2 and 1099 workers. Homebase excels here, with scheduling for employees plus the autonomy features booth renters expect.

Full suite salons with multiple independent renters require robust permission controls and rent tracking. Rosy and DaySmart both offer the multi-user management features you need.

Test drive at least 2-3 options with their free trials before committing. What looks good on a feature list might feel clunky in daily use.

Tips for onboarding your team and renters

Getting everyone onto new software is always painful, but these strategies help:

Migrate cleanly from your old system. Export all your client data and appointment history before making the switch. Most platforms offer data migration assistance, but verify everything transferred correctly before going live.

Train renters individually, not in a group. Each person has different technical skills and concerns. Schedule 30-minute one-on-one sessions where renters can ask questions specific to their business.

Clarify who manages what from day one. Document which features renters control versus what the salon owner handles. Can renters adjust their own commission rates? Who adds new services to the system? Clear boundaries prevent confusion.

Use built-in communication tools to stay aligned. Most salon booth rental software includes team messaging. Actually use it to post reminders about maintenance, share holiday schedules, and celebrate successes.

Why Homebase is a smart choice for hybrid and booth rental salons

Look, managing a booth rental salon is complicated. You need software that respects your renters' independence while giving you enough visibility to actually run your business. That's a tough balance to strike.

Homebase gets it. The scheduling system lets you build shifts for your hourly staff while renters control their own calendars completely. Everyone sees who's working when (helpful when coordinating shared spaces), but you're not micromanaging anyone's client bookings.

And the team messaging? It keeps work communication separate from your personal texts. When you need to announce an unexpected closure or coordinate coverage for the front desk, everyone gets the message without digging through group chats.

If you're tired of juggling spreadsheets, sticky notes, and five different apps just to track who's working and who owes rent, give Homebase a try for free.

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FAQs about salon booth rental software

Do solo booth renters really need software?

Yes. Even solo renters benefit from professional booking experiences, automated reminders that reduce no-shows, and secure payment processing. Operating out of a notebook might work initially, but it looks unprofessional. Software makes you look established and helps you manage growth.

Can I use one system for both renters and staff?

Yes, but make sure your software explicitly supports this. Platforms like Homebase are built to handle both W-2 employees and 1099 contractors. Look for clear permission controls that let employees and renters access appropriate features without crossing boundaries.

How do I manage rent payments and commissions?

The best approach is automated tracking through your salon software. Platforms like Homebase let you set up recurring reminders that alert renters when rent is due and track payments in the system. 

For commission-based arrangements, look for platforms with built-in commission tracking that calculates splits automatically based on services performed.

What's the best software for inventory tracking?

For serious retail operations, look at Rosy or DaySmart—both offer robust salon inventory software with automated reordering and detailed reporting. 

If retail is secondary to services, GlossGenius and Homebase offer basic inventory tracking that's probably sufficient for tracking which renter sold what.

What happens if I switch tools later?

Most platforms let you export your data, but the process varies. Client contact information and appointment history usually transfer easily. Financial records and custom settings might require manual recreation. 

Before committing to any platform, ask about their data export options and whether they offer migration assistance.

How much should I expect to pay?

Solo renters can start with free plans from Square Appointments or Homebase (Basic plan for 1 location, up to 10 employees), or affordable paid options like GlossGenius starting at $24/month. 

Salons managing multiple booth renters should budget $29-99/month depending on user count and features needed. Remember to factor in payment processing fees — typically 2.6-3% per transaction across most platforms.