Why should I use a mobile timesheet app?
People often like pen-and-paper systems because they’re so simple, but they don’t save you time, help you stay ahead of labor costs, or stay compliant. Here’s why a mobile timesheet app is a more accurate and streamlined time tracking solution.
Using a mobile timesheet app with customizable templates helps keep you compliant. How? A mobile timesheet app like Homebase tracks employee breaks and overtime in accordance with state and federal labor laws and alerts you if there are any mistakes or discrepancies in your time tracking.
You can also use systems like Homebase to maintain your edit history and timesheet records for the future, so you’ll always stay compliant with federal and state regulations, like New York State’s Spread of Hours law.
Many mobile timesheet apps like Homebase utilize GPS tracking for remote teams. This is great for employees who work on different job sites because:
- They can clock in and out of shifts with a mobile time clock from anywhere, and you get clock-in screenshots that show you where they signed in.
- You don’t have to worry about traveling to another location to collect paper timesheets.
For your team to operate efficiently, it’s important for every team member — not just managers, supervisors, and owners — to know their teammate’s schedules on a weekly and monthly basis. That way, everyone has better visibility when planning their own personal time off (PTO) requests and managing their own projects and tasks.
With a mobile scheduling and timesheet system, everyone on your team knows where to check their team members’ schedules to see who’s working every day and in the upcoming weeks. And your managers and supervisors can stay on top of the timesheet data in real time so they can alert team members about any issues before they have to lock and approve timesheets for payroll.
How to choose the best mobile timesheet app
It’s easy to get overwhelmed by the features and benefits that come along with mobile timesheet apps. So what should you look out for when you’re searching for the right app for your business?
Remote clock-ins and outs
Don’t waste your money on a timesheet app that doesn’t let employees clock in and out from their mobile phone. Why? Remote clock-ins mean employees don’t have to go to a central office or wait in line at your point of service (POS) terminal to start their shift.
And when you use a timesheet app like Homebase, your employees will get notifications when they have a shift coming up or forget to sign in. You won’t have to worry about reminding them in person — the app will do it for you.
We know scheduling can be a time-consuming chore, but the sooner your employees get their schedules, the less likely you are to face conflicts, shift swaps, and timesheet discrepancies. With that in mind, timesheet apps come in very handy as they make team coordination and scheduling faster and easier.
That’s why Homebase’s free mobile timesheet apps for both iPhone and Android help managers and owners schedule their teams, write shift notes and send shift-specific messages, and notify their employees when they’ve created a new schedule or updated a previous one.
Automated payroll calculations
Automating your payroll calculations is one of the most useful things a mobile timesheet app can do for you. Because the problem with manual payroll isn’t just the time it takes — it’s also the risk of human error. That’s why it’s so important to use an employee timesheet app to make payroll faster and cut down on avoidable mistakes.
An online timesheet app like Homebase doesn’t just total the hours worked, it also subtracts unpaid breaks, tallies and records tips, and instantly calculates overtime. We even offer integrations with the top payroll providers like QuickBooks and Gusto (and Homebase payroll) so each step of the process is a breeze.
The 3 best mobile timesheet apps
Let’s take a look at the three best mobile timesheet apps and see what they can offer your team.
Caption: When employees clock in with Homebase’s mobile app, our system automatically turns their hours into estimated wages for payroll prep.
Homebase is a team management app built for small business owners who employ hourly workers. Our mobile timesheet tool means employers can track employee hours, breaks, and overtime in real time, making compliance easier. Homebase can also automate your payroll prep and labor cost reporting.
- Mobile time clock
- Mobile timesheets
- Mobile scheduling
- Mobile messaging
- Options for mobile payroll with Homebase payroll
- HR and compliance
- Integrations with payroll software like QuickBooks and Gusto
Free! You can access mobile timesheets with Homebase’s free plan.