How Homebase helps you manage onboarding documents

  • It’s important to make sure your new hire paperwork is in order for every new team member you bring into your company. 
  • If you don’t have a human resource department, managing onboarding documents according to federal and state laws is difficult without the right kind of help. 
  • Homebase helps you implement an effective onboarding experience by providing onboarding templates and allowing your employees to self-onboard before their start date. 

Employees receive an onboarding checklist after a job offer letter is sent

As soon as you hire a new team member for your small business, it’s time to kick off the employee onboarding process. It’s important to make sure you do it right in order to not only stay compliant with the law, but to also increase employee retention. 

If you are like many small business owners, you might not have an HR team to help with the hiring and onboarding process. The lack of human resource officials makes it hard to handle company culture, the hiring process, background checks, applicant screening, and employee onboarding. Homebase can help fill in the gaps by providing a sample onboarding document checklist in your hiring and onboarding dashboard.

After finding your new employee from one of the top hiring websites, they will receive their employee onboarding checklist in a company email. Inside the checklist is a new hire packet. The new hire packet includes every new hire form you and your new employee need to fill out in order to stay compliant with federal and state laws. 

Time clock app punching in employee pin

The onboarding documents can be e-signed before day 1

Not only does Homebase send your new employee the forms they need to complete, but we also allow them to e-sign the documents online. That means when they walk through your doors on day 1, you will have much more time to focus on your business’s priorities. 

You will be able to introduce them to their job description, their team, and your company culture, instead of wasting time in the office filling out forms. Every document will be squared away and they will be ready to work when they walk through the doors. 

Remember when we mentioned how important the onboarding process is to ensuring employee retention and reducing turnover? Having this extra time to make them feel welcome, informed, and comfortable will also greatly improve your team member’s first impression of your business and their new role.


“We grew so attached to Homebase that I almost didn’t switch to a better POS system because I was worried about not being able to integrate Homebase. Luckily, we were able to upgrade our POS and keep Homebase - best of both worlds!”

Marko Sotto

Owner at Barzotto

Work from anywhere using timeclock app

Homebase stores your documents securely

One of the most important aspects of these onboarding documents is to make sure they are stored properly and securely. Not storing new hire documents for every single employee can lead to serious penalties and fines if the government audits you. 

Luckily, Homebase takes care of the headache of storing official documents the right way by doing it for you. Every employee’s signed documents will be stored securely in Homebase’s software. Even better, if they need to be accessed, whoever needs to see them can easily access the paperwork.

Why choose Homebase to help with your onboarding documents?

Homebase is the best hiring and onboarding software because it brings your hiring and onboarding together in one place. After you conduct a successful interview and recruiting process and find the perfect candidate, Homebase kicks off the onboarding process instantly, wasting no time or effort. 

The winning candidate is added directly to your existing team, which is also managed in Homebase. That way scheduling their first shift is seamless, easy, and efficient. 

Homebase covers all the bases of your new hire paperwork with the new hire onboarding packet. The packet your employee receives includes employment contracts, contact information, and any state and federal forms that they are legally required to complete. 

With Homebase on your side to assist you with your effective onboarding process, your new team member can finish the mundane paperwork before they get down to business. This way you have plenty of time on the first day to introduce them to your team and ensure they have a happy and inviting start to their new role.