What are the best to-do list apps for business owners?

As a business owner you most likely have quite a laundry list of daily tasks you need to accomplish at any given time: Did you remember to complete payroll? How about next month’s schedule

Any great business owner knows the best way to increase productivity is to get organized—which means the first item on today’s to-do list should be to find the perfect task management app that fits you and your busy schedule’s needs.

A great to-do list app should come with powerful features such as customizable organization categories, an easy-to-use interface, notifications to keep you on your toes, and the capability to sync with every platform you use. 

Here are a few of the best to-do list platforms we could find on the internet, and each of the apps offer all of the above-mentioned aspects. Take a look at them and decide which one works best for you.




Todoist prides itself on being complex without becoming too complicated for everyday use. 

The good news is that this productivity app can be used virtually anywhere on any device—making it one of the most popular apps used for completing tasks. 

The free version of the app makes it incredibly easy and quick to add tasks due to its natural language processing, which takes typed messages such as “pick up carrots Wednesday” and adds them to your tasks list with the proper due date. ]

You can create tasks in your Inbox and then categorize them by project, and if you opt for the premium version (which starts at $3 a month) you can set reminders for yourself as well as create custom filters and labels. 


keep track of time

Like Todoist, TickTick makes it easy for you to access its app on basically any device you can think of and makes it simple to add tasks with natural language processing. TickTick takes things a step further, however, with universal keyboard shortcuts on the desktop version and mobile notifications and widgets that let you manage your lists on the fly. You can then organize your tasks with lists, tags, and due dates, and you can expand on them with sub-tasks, because we all know not everything is a one-step process. 

What really sets TickTick apart from the crowd of to-do lists in the app store is its built-in Pomodoro timer that lets you start a 25-minute work session for any of your tasks. You can even integrate with third-party calendar apps so you can have a streamlined look at what you need to accomplish. My favorite part, however, is that you get scored on how fast you complete tasks—why not make a game out of what you’re going to have to do anyway? 

There is a free version of the app, and premium subscriptions start at $2.40 a month. 

Microsoft To-Do

microsoft to do

If you’re a big fan of Microsoft and Wunderlist this is probably the app for you. Microsoft purchased the Wunderlist app in 2015 and utilized the platform’s team to make a new app, and Microsoft To-Do was born. 

The reason Microsoft lovers will rejoice when using the app is that it integrates deeply with the rest of Microsoft’s universe. Got tasks you need to transfer from Outlook? You can sync them to mobile with Microsoft To-Do. Are you an avid Cortana user? You can use it to import tasks, or you can simply type tasks into your Start menu and they will be added with ease. 

While there’s no macOS version yet, you can use the app on Windows, Web, Android, iPhone and iPad devices. The best part? It’s totally free. 


things planner

Apple users will rejoice over the elegant design and powerful features of Things. The app comes packed with a long list of reasons to love it—such as (seemingly) endless organization options, a calendar outline of your schedule, an option to look at your upcoming tasks, checklists for the finer details of your to-do list, time-based reminders, and much (much) more. 

The app lets you create tasks and then drop them straight to your inbox no matter what device you’re using with the new “Magic Plus” button. This feature also creates headings for each to-do task when you simply drag and drop. 

The best part is that with all of the features packed into the app, Things still feels minimalistic and easy to navigate, meaning you can easily plan your day and then get back to actually completing those tasks. 

Things has taken the flipside of Microsoft To-Do and currently only offers versions for macOS, iPhones, and iPads, with pricing placed at $49.99, $19.99, and $9.99, respectively. However, you can partake in a 15-day free trial to determine if it suits your needs. 


any.do planner

If you’re the kind of person who loves the idea of a to-do list app, but doesn’t execute the practice very well, Any.do might be the one for you. The mobile app, which is available on Android, iPhone and iPad, and web, makes adding tasks, organizing them into lists, and adding due dates a quick and easy process. 

The “Plan my Day” feature requires you to actually schedule a set accomplishment time and date for tasks so that you’re forced to actually do them. If you forgot that you made a list on Any.do, that’s OK, because it integrates well with Google Calendar and Outlook so you can see it all in one place. 

If you opt for the premium version, which is $2.99 per month, you’ll get location-based reminders and recurring tasks, as well as the option to color code your tasks. If not, the rest of the platform is free. 

Remember the Milk 

remember the milk

When it comes to to-do list apps, Remember the Milk has been the steady stronghold in its field for years—since 2005, to be exact. 

The desktop version is great for users who love keyboard shortcuts and hate using a mouse thanks to its “Smart Add” feature that allows you to add multiple tasks in quick succession. 

The platform also give you several reminder options such as email, text, IM, Twitter, and straight from the mobile app itself. You can create as many lists as you need, organize them the way you want to, add sub-tasks, and even color code. Need someone else to remember the milk instead? You can share the workload by sharing lists you’ve created. 

The app starts out free, but has a Pro subscription that offers the reminders, sub-tasks, and widgets for $39.99 per year.

Related posts

How to train restaurant employees the right way

Patrons visit a restaurant to sample the food and enjoy the ambiance. But how they are treated by the staff,…

Read article

How to run your first payroll

Running your first payroll can seem daunting. You’ve already gone through a lot of work to start your business, register…

Read article

Useful tech tools every small business owner should use

As a small business owner, you’re busy. Keeping a pulse on your customer base and tracking revenue and expenses is…

Read article

Everything you need to know about hiring interns

Despite what you might think, hiring interns isn’t reserved exclusively for large corporations. In fact, small business internship programs can…

Read article

How to pay an independent contractor

If you’re looking to hire an independent contractor to do some work for your business, you need to learn how to…

Read article

Tax tips for small business owners

Taxes are a major business expense, which is why many employers look for ways to decrease their tax liability. There…

Read article