Picking a time and attendance tracking solution

Employees are the lifeblood of your business, and the time they spend at work is just as valuable to them as it is to you. But tracking this time is valuable too. Having a proper employee attendance tracker in place ensures that your staff is putting their time in and helps you manage your costs.

Unfortunately, time tracking isn’t always easy. Employees are late, forget to clock in, or ask their peers to clock out for them. Plus employee turnover can leave timesheets unfinished, and they can pile up as supervisors scramble to keep things going.

While time and attendance tracking can be a pain, it doesn’t have to be. Homebase is a free time tracking app built to solve these problems. With free time clock software and free timesheets from Homebase, tracking employee time can be a pain of the past.

Still getting up-to-speed on time and attendance solutions? We’ve developed this guide with everything you need to know about tracking time and attendance for your business. Here’s what to look out for when tracking hours worked:

  1. Ease of use
  2. Accuracy
  3. Flexibility
  4. Affordability
  5. Integrations
  6. Alerts
  7. Compliance

By the end of this guide, you will be fully equipped to choose a time and attendance system that makes your life — and the lives of your employees’ — easier.

Homebase checks all the boxes above with our free time tracking system. Sign up free today!

A time and attendance tracking software is a valuable investment that helps you prevent and avoid a whole host of mistakes and inaccuracies. Now, let’s talk about the various time and attendance tracking methods that your business can choose from.

Homebase Time and Attendance Tracking Software

Time and attendance software is the newest form of time and attendance tracking for businesses of all sizes. Homebase is a prime example of these kinds of time and attendance apps and online tools.

Homebase is an easy workforce management solution that is flexible to implement and can be accessed by employees and managers on mobile devices, tablets, or computers. Employees simply enter a unique PIN to clock in or out; they don’t have to carry a punch card or submit a weekly timesheet. Furthermore, GPS location and clock-in photos prevent early clock-ins and prevent buddy punching.

Homebase integrates with your payroll software, workforce scheduling software, and even your POS software, making it easy for managers to process payroll and employees to schedule shifts and claim tips. The software also prevents early clock-ins and unintentional labor costs by automatically blocking certain tasks and allowing you to run reports. Employees can even stay up-to-date by checking their hours and pay in real-time.

Finally, Homebase stores your cloud-based time and attendance data for up to four years — two years beyond what FLSA laws require.

Homebase automates time tracking for your business – plus it’s free! Sign up for Homebase today!

Pen and Paper Timesheets

Pen and paper timesheets are exactly what they sound like — using pen and paper to manually schedule time, track employee hours, calculate overtime. This may look like a printed spreadsheet or a piece of paper on a clipboard.

Attendance sheets are very outdated in the modern world. However, some businesses still use them as an attendance record. The pen and paper method is inexpensive and easy to implement and use, especially for small businesses or startups.

Still, this method has plenty of limitations. Employees can easily make a mistake or take advantage of the system by intentionally recording the wrong times or asking a peer to clock in or out for them.

Digital Timesheets

Digital timesheet tracking is an employee self-service method that requires staff members to manually track their own time on a computer or tablet. This method requires access to an Excel timesheet or other digital timesheet tool.

This method is similar to pen and paper tracking in that it is inexpensive and easy to adopt, but it takes it a step further by making it much easier for managers to calculate and process payroll. However, it’s still easy to manipulate.

Punch Clocks

Punch clocks refer to the physical process of clocking in or out at work with time cards. Many businesses still use them, especially in industries like construction and manufacturing where employees don’t regularly use computers.

Punch clocks can be convenient and easy to implement for employees; all you need is the physical time clock and a short training on how to clock in and out.

But this method also comes with its own set of drawbacks. Since punch clocks only require a badge or punch card to clock in or out, it’s easily susceptible to buddy punching and other forms of time theft.

Biometric Time Clocks

Biometric time clocks use a unique body measurement, such as fingerprinting, retinal scanning, or facial recognition, to clock employees in and out. This ensures that employees are only getting paid for the time they work, not the time they’re scheduled.

Biometric time clocks are used for many reasons. Since employees have to sign in with their own fingerprint or retinal scan, these clocks completely prevent buddy punching and other methods of time theft. They also ensure payroll accuracy since employees are not manually entering (and possibly manipulating) their timesheets.

This method also comes with pitfalls despite its precision. First, and most importantly, biometric time clocks are not legal in every state, so this method is not as widely adopted as the other methods on this list. Biometric time clocks can also be intrusive and cause employees to feel as if they’re not trusted.

Homebase is the perfect solution for time tracking for your business. With a free mobile app, you can track the hours your employees work without all the headaches. Sign up free today!

Want to learn more about Homebase? Read our posts on reducing overtime costs and boosting employee engagement.

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