Guide to Starting a Business in Indiana

Starting a business in Indiana can feel like a big leap, but breaking it down into manageable steps makes it more approachable. You’ll need to navigate some paperwork and make key decisions about your business structure. Let’s walk through the steps you need to take to get your business up and running.

First, you’ll need to register your business with the Indiana Secretary of State. This step makes your business official and allows you to operate legally.

Next, you’ll need to obtain the necessary business licenses and permits. These vary based on your business type and location.

What are the steps to start a business in Indiana?

The thought of starting a business can be overwhelming, especially if you’re worried about missing an important step or making a costly mistake. Let’s break it down so you can feel confident and prepared.

Register your business with the Indiana Secretary of State

Begin by registering your business with the Indiana Secretary of State. This involves choosing a business name and ensuring it’s available. You’ll then file the necessary formation paperwork, such as Articles of Organization for an LLC or Articles of Incorporation for a corporation. This step officially creates your business entity and allows you to operate legally in Indiana.

Obtain necessary business licenses and permits

After registering your business, you’ll need to obtain the required licenses and permits. The specific licenses depend on your business type and location. For example, you might need a general business license, a professional license, or a seller’s permit if you plan to sell goods. Check with your local city or county office to determine what you need.

Choose a business structure (LLC, corporation, etc.)

Decide on the best structure for your business. Common options include sole proprietorship, general partnership, limited liability company (LLC), and corporation. Each structure has its own advantages and disadvantages, so consider factors like liability protection, tax implications, and management flexibility.

Draft internal documents like operating agreements or bylaws

Once you’ve chosen your business structure, draft the necessary internal documents. For an LLC, this means creating an operating agreement that outlines how your business will be managed. For a corporation, you’ll need bylaws that detail the rules for running the company. These documents help ensure smooth operations and clarify roles and responsibilities. Setting clear business goals can also aid in drafting these documents effectively.

Get an Employer Identification Number (EIN) from the IRS

Next, apply for an Employer Identification Number (EIN) from the IRS. This unique number identifies your business for tax purposes. You’ll need an EIN to open a business bank account, hire employees, and file taxes. You can apply for an EIN online through the IRS website.

Open a business bank account to separate finances

Finally, open a business bank account to keep your personal and business finances separate. This helps maintain clear financial records and protects your personal assets. Choose a bank that offers the services and support your business needs. For more insights, consider these first-year finance tips.

What business structure options are there in Indiana?

Choosing the right business structure is crucial as it affects your liability, taxes, and overall management. Let’s explore the options to find the best fit for your needs.

Sole Proprietorship

A sole proprietorship stands as the simplest business structure. You, as the owner, have full control over all decisions and operations. This structure doesn’t require formal registration, making it easy to start. However, you are personally liable for all business debts and obligations. This means your personal assets, like your home or car, could be at risk if the business faces financial trouble.

General Partnership

A general partnership operates similarly to a sole proprietorship but involves multiple owners. You and your partners share management duties and profits. Each partner contributes to the business, whether through capital, labor, or skills. Like a sole proprietorship, partners in a general partnership are personally liable for business debts and obligations. This shared liability means that each partner’s personal assets are at risk if the business encounters financial issues.

Limited Liability Company (LLC)

An LLC combines features of both corporations and partnerships. This structure offers limited personal liability, protecting your personal assets from business debts. An LLC provides tax flexibility, allowing you to choose how you want the business to be taxed—either as a sole proprietorship, partnership, or corporation. This flexibility can result in tax benefits depending on your specific situation. LLCs also require less formalities compared to corporations, making them easier to manage.

Corporation

A corporation exists as a separate legal entity from its owners. This structure provides limited personal liability, meaning your personal assets are generally protected from business debts. Corporations can raise capital more easily through the sale of stock, making them an attractive option for businesses planning to grow significantly. However, corporations face stricter formalities and regulations. You will need to adhere to specific governance structures, such as appointing a board of directors and holding regular meetings. Corporations also face double taxation, where the company’s profits are taxed, and shareholders are taxed on dividends.

How do I register my business in Indiana?

Registering your business is a critical step. It makes your business official and ensures you’re operating legally. Here’s how to get it done.

Choose your business structure first

Start by deciding on your business structure. This could be a sole proprietorship, general partnership, limited liability company (LLC), or corporation. Each structure has its own benefits and drawbacks, so choose one that aligns with your business goals and needs. If you’re thinking of starting a business, consider these tips to help guide your decision.

Select a business name and check availability

Next, pick a name for your business. Make sure it’s unique and not already in use. You can check the availability of your chosen name on the Indiana Secretary of State’s website. This step ensures that your business name is distinct and legally available for use.

File formation paperwork with IN Secretary of State

Once you have your business name, you need to file the necessary formation paperwork with the Indiana Secretary of State. This involves filling out specific forms that correspond to your chosen business structure. For example, if you’re forming an LLC, you’ll need to complete the Articles of Organization.

Appoint a registered agent to receive legal notices

You must appoint a registered agent for your business. This person or entity will receive legal documents and notices on behalf of your business. The registered agent must have a physical address in Indiana and be available during normal business hours.

Submit Articles of Organization (LLC) or Articles of Incorporation (corporation)

Submit the Articles of Organization if you’re forming an LLC or the Articles of Incorporation if you’re forming a corporation. These documents provide the state with detailed information about your business, including its name, address, purpose, and the names of its owners or directors.

Pay the state filing fee

You’ll need to pay a state filing fee when you submit your formation paperwork. The fee varies depending on your business structure. Ensure you have the correct amount ready to avoid any delays in processing your documents.

Wait for approval of your business formation

After submitting your paperwork and paying the fee, wait for the state to approve your business formation. This process can take a few days to a few weeks. Once approved, you’ll receive a certificate of formation or incorporation, officially recognizing your business as a legal entity in Indiana.

What business licenses and permits are required in Indiana?

Navigating the world of licenses and permits can be tricky, but it’s essential for legal compliance. Let’s break down what you might need.

General business license from your city/county

Most businesses will need a general business license from the city or county where they operate. This license allows you to legally conduct business within that jurisdiction. Check with your local government office to determine the specific requirements and fees.

Professional licenses for certain industries

If your business falls within certain regulated industries, you’ll need a professional license. Professions like healthcare, legal services, and real estate require specific credentials. Verify the licensing requirements for your industry through the relevant state board or agency.

Seller’s permit for retail sales and to collect sales tax

If you plan to sell goods, you’ll need a seller’s permit. This permit allows you to collect sales tax from customers. Apply for this permit through the Indiana Department of Revenue. Ensure you understand the tax rates and reporting requirements to stay compliant.

Home occupation permit for home-based businesses

Running a business from home? You might need a home occupation permit. This permit ensures that your home-based business complies with local zoning laws. Check with your city or county planning department to see if this applies to you and what the application process entails.

Zoning and land use permits for your business location

Before setting up your business location, secure zoning and land use permits. These permits confirm that your business activities align with local zoning regulations. Contact your local zoning office to determine the zoning classification of your business location and any necessary permits.

Health licenses and permits for food-related businesses

If your business involves food, you’ll need health licenses and permits. These ensure that your business meets health and safety standards. Apply through your local health department and prepare for regular inspections to maintain compliance. Managing customer feedback can help ensure you maintain high health standards.

Environmental permits for businesses with potential impact

Businesses that might impact the environment need environmental permits. These permits regulate activities like waste disposal, emissions, and water usage. Check with the Indiana Department of Environmental Management to see if your business requires any environmental permits and understand the compliance requirements.

Navigating these licenses and permits might seem daunting, but they are necessary steps to operate legally and responsibly in Indiana. For more small business marketing tips, consider how to effectively reach your target audience once all permits are in place.

What are employer responsibilities when hiring in Indiana?

Hiring your first employees is a milestone, but it comes with responsibilities. Here’s what you need to know to stay compliant and protect your business.

Report new hires to state within 20 days

You must report all new hires to the Indiana New Hire Reporting Center within 20 days of their start date. This helps the state track employment and enforce child support orders. You can report new hires online, by mail, or by fax. For better efficiency, consider creating effective task lists to manage this process.

Verify employee eligibility to work in U.S.

Ensure that each new hire is eligible to work in the United States. Use the federal Form I-9 to verify identity and employment authorization. You must complete this form within three days of the employee’s start date. Additionally, you can use the E-Verify system to confirm eligibility electronically. For more on effective workforce management, refer to this workforce management guide.

Set up workers’ compensation insurance

Indiana law requires you to provide workers’ compensation insurance for your employees. This insurance covers medical expenses and lost wages if an employee gets injured on the job. You can purchase workers’ compensation insurance through a private insurer or apply to become self-insured. Efficient time management skills can help you manage this setup process smoothly.

Withhold employee taxes and forward to state

You need to withhold state and federal income taxes, Social Security, and Medicare taxes from your employees’ wages. Forward these withholdings to the appropriate tax agencies. Register for an Indiana withholding tax account through the Indiana Department of Revenue to handle state tax withholdings.

Pay unemployment insurance tax

Employers in Indiana must pay unemployment insurance tax. This tax funds unemployment benefits for workers who lose their jobs through no fault of their own. Register with the Indiana Department of Workforce Development to pay this tax and file quarterly wage reports. Avoid common business mistakes by understanding your tax obligations.

Adhere to minimum wage and overtime laws

Indiana follows the federal minimum wage, currently set at $7.25 per hour. Ensure you pay at least this amount to all non-exempt employees. Also, comply with federal overtime laws, which require paying time-and-a-half for any hours worked over 40 in a workweek. Building an employee-first culture can help you stay compliant and foster a positive work environment.

{{banner-cta}}

Provide employees required benefits

Certain benefits are mandatory for employers to provide. These include Social Security, unemployment insurance, and workers’ compensation. Additionally, if you have 50 or more employees, you must offer health insurance under the Affordable Care Act. Utilizing process automation for small business can help manage these benefits efficiently.

Post required employee notices

You must display specific labor law posters in a visible area at your workplace. These posters inform employees of their rights under various labor laws. Required posters include those for minimum wage, workers’ compensation, and equal employment opportunity.

Maintain employee records

Keep accurate records of each employee’s personal information, employment history, and payroll details. Retain these records for at least three years. Proper record-keeping helps you comply with labor laws and can be useful in case of disputes or audits. For more tips, explore these operational hacks for businesses.

By following these steps, you can ensure that your business is compliant with Indiana’s employment laws and create a supportive environment for your employees. For additional guidance on hiring your first employee, check out our comprehensive guide.

TL;DR

• What: Steps to start a business in Indiana.
• So What: Ensures legal compliance and smooth operations.
• Pros & Cons: Legal protection vs. complex paperwork.
• Bottom Line: Follow the guide to legally start your business in Indiana.

Let’s make work easier with Homebase. Get started today and streamline your employee scheduling, time tracking, and payroll management. Sign up now at Homebase.