How to Calculate Annual Income: A Complete Guide + Examples

Figuring out how to calculate annual income sounds straightforward until you actually sit down to do it. Annual income is the total amount of money you earn in a year from all sources before taxes and deductions. 

For hourly employees, it's your wage multiplied by your hours. For business owners, it's what you actually paid yourself—not your company's revenue.

This guide breaks down exactly how to calculate your annual income, what counts toward that total, and how to find the numbers you need without digging through a year's worth of pay stubs.

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TL;DR: How to Calculate Annual Income in 3 Simple Steps

Your annual income is every dollar you earn in a year before taxes. Here's how to find it:

• For hourly employees: Hourly rate × hours per week × 52 weeks = base income. Then add bonuses, tips, overtime, and any side gig money.

Example: $20/hour × 40 hours × 52 weeks = $41,600 + $3,000 bonus = $44,600 annual income

• For business owners: Add up what you actually paid yourself through the year—owner draws, distributions, or salary. Not what your business made, what you took home.

Example: $5,000/month salary × 12 months = $60,000 annual income

To find net income (take-home pay): Subtract taxes, insurance, retirement contributions, and everything else that comes out of your paycheck. That's what actually hits your bank account.

What Annual Income Means

Annual income is every dollar you personally earn in a calendar year from all sources. It's your wages, bonuses, side gigs, investment returns, and any other money that counts as income on your tax return.

Gross vs. net: know the difference

Your gross annual income is what you earn before anyone takes a cut. No taxes subtracted, no health insurance deducted, no 401(k) contributions removed. This is the number most loan applications and official forms want to see.

Your net annual income is what's left after everything gets taken out. Federal taxes, state taxes, Social Security, Medicare, health insurance, retirement savings—all of it comes out before the money reaches your checking account. This is your actual take-home pay.

When someone asks for your annual income without specifying, they almost always mean gross. But you need both your gross and net income. Gross income helps you qualify for loans and understand your earning power. Net income tells you what you can actually afford.

For business owners: your income isn't your revenue

If you own a small business, your annual income is not the same as your business's gross revenue. Your bakery might bring in $300,000 a year, but if you only paid yourself $60,000 in owner draws, your personal annual income is $60,000. The rest stays in the business to cover expenses, inventory, payroll, and growth.

Why Knowing Your Annual Income Matters

You need your annual income number for more than just satisfying curiosity:

Filing taxes accurately. The IRS wants to see every dollar you earned, and missing income sources can trigger audits or penalties.

Qualifying for loans and leases. Lenders use your gross annual income to calculate debt-to-income ratios when you apply for a mortgage, car loan, or apartment lease.

Planning major life changes. Whether you're having a kid, buying a house, or considering a career switch, you need realistic numbers to know what you're actually working with.

For business owners specifically:

Separating your personal income from business income keeps your finances clear and your taxes simple. What you pay yourself is different from what your business earns.

Banks don't care that your business did $500,000 in sales—they care what you actually paid yourself. Your personal income determines your mortgage eligibility, not your business revenue.

Determining how much to pay yourself versus reinvest requires knowing what you've already taken. Your CPA can't give you good advice if you can't tell them what you actually earned versus what stayed in the business.

The Basic Annual Income Formula

Every annual income calculation starts with the same foundation.

The formula: Annual Income = (Pay per period × Number of periods) + Additional income

Your regular earnings form the base. This is your hourly wage converted to annual, or your consistent owner draws. Additional income includes everything else—bonuses, commissions, tips, overtime pay, freelance projects, investment dividends, rental income.

For example:

• Base hourly income: $20/hour × 40 hours × 52 weeks = $41,600
• Annual bonus: $3,000
• Side income from freelancing: $2,000
• Total gross annual income: $46,600

That's the number you put on loan applications, use for budgeting, and report to the IRS.

How to Calculate Annual Income from Hourly Wages

Hourly workers need to convert their wage into an annual number. The math is straightforward once you know your three inputs.

Step-by-step calculation:

1. Find your hourly rate on your most recent pay stub
2. Count your typical weekly hours (usually 40 for full-time work)
3. Multiply: hourly rate × weekly hours × 52 weeks

Common hourly wages converted to annual income:

$15/hour = $31,200/year (Calculation: $15 × 40 hours × 52 weeks)

$20/hour = $41,600/year (Calculation: $20 × 40 hours × 52 weeks)

$23/hour = $47,840/year (Calculation: $23 × 40 hours × 52 weeks)

$25/hour = $52,000/year (Calculation: $25 × 40 hours × 52 weeks)

$30/hour = $62,400/year (Calculation: $30 × 40 hours × 52 weeks)

Important adjustments:

Part-time workers should use their actual weekly hours, not 40. If you work 25 hours a week at $15/hour, your annual income is $19,500, not $31,200.

Overtime gets calculated separately at time-and-a-half. If you regularly work 5 hours of overtime weekly at $20/hour, that's an extra $7,800 annually ($30/hour × 5 hours × 52 weeks). Add this to your base calculation. The Department of Labor explains overtime requirements in detail.

Variable hours require averaging. Look back at your last 3-6 months of pay stubs, add up your total hours, divide by the number of weeks, and use that average. 

If you're digging through old texts trying to remember whether you worked 38 or 42 hours that one week in March, you're doing it the hard way. Homebase tracks every hour automatically—including the overtime you forget about—so when tax season or a loan application hits, your year-to-date total is already sitting there waiting for you.

How Business Owners Calculate Annual Income

Business owners have more complicated calculations because income can come from multiple sources.

Method 1: Owner draws or distributions

Add up every dollar you pulled from the business for personal use during the year. This includes regular draws, one-time distributions from profits, and personal expenses paid directly by the business.

Find these numbers in your accounting software. QuickBooks, Xero, and FreshBooks all have owner draw reports. You can also check your bank records if you consistently transfer money from business to personal accounts.

Important: Your draws are not your business's gross revenue. If your restaurant did $400,000 in sales but you only took $65,000 for yourself, your personal annual income is $65,000.

Method 2: Salary or guaranteed payments

If you run payroll for yourself, your W-2 shows your exact annual wages. If you pay yourself $5,000/month through payroll, your annual income from salary is $60,000.

Guaranteed payments (common in partnerships and LLCs) work the same way. These show up on your Schedule K-1.

If you're the type who pays yourself whenever there's cash in the account and then panics when the bank asks "what was your income last year," Homebase Payroll keeps a running record of exactly what you paid yourself. No more scrolling through Venmo transfers to yourself at 11pm before a mortgage appointment.

Method 3: Pass-through income

S-corporations and partnerships distribute profits to owners. Check your K-1 tax form to find your share of distributed profits.

Common scenario:

• Owner's salary through payroll: $60,000
• Quarterly profit distributions: $20,000
• Total annual income: $80,000

What Counts as Annual Income

Not every dollar that touches your bank account counts as annual income.

✅ Include these:

• Base salary or hourly wages
• Overtime pay
• Bonuses (signing, performance, year-end, referral)
• Commissions and tips
• Owner draws or distributions
• Freelance or contract income (1099 work)
• Investment income (dividends, interest, capital gains)
• Rental property income
• Social Security benefits (if receiving)
• Alimony or child support received

❌ Don't include these:

• Your business's gross revenue (only what you paid yourself)
• Loans (you have to pay them back)
• Gifts and inheritances
• Non-taxable reimbursements (mileage, per diem, expense reimbursements)
• Return of capital or principal

When you're not sure: If it's taxable income that gets reported to the IRS, it usually counts. Check whether you'll receive a W-2, 1099, or K-1 for the payment. IRS Publication 525 explains what income is taxable and nontaxable.

How to Find Your Annual Income

The numbers already exist—you just need to know where to look.

For hourly employees:

Check your pay stub's "Year-to-Date" (YTD) section showing gross earnings for the year so far. If you're checking in December, this is your annual income. If mid-year, estimate remaining months and add to your YTD total.

Your W-2 (arrives every January) shows previous year's total compensation. Box 1 contains your wages, tips, and other compensation.

Form 1099-NEC shows contract or freelance work. Form 1099-MISC reports other income like rent or prizes. Add these to your W-2 wages.

For business owners:

Run an "Owner Draw" report in QuickBooks, Xero, or FreshBooks for the full calendar year. The total shows what you withdrew from the business.

Pull a "Profit and Loss" statement if you pay yourself a salary. Your salary expense should match what you paid yourself through payroll.

Check Homebase Payroll for year-to-date totals if you run payroll for yourself. Export payroll reports showing gross pay, deductions, and net pay for any date range. Access your W-2 or 1099 directly in Homebase when tax season arrives.

Helpful calculators:

The QuickBooks Paycheck Calculator estimates take-home pay based on your annual salary and state taxes. Homebase's Hourly Salary Calculator converts hourly wages to annual salary instantly.

And if you use Homebase Payroll, your hours flow directly to QuickBooks for easy accounting.

How to Calculate Net Annual Income

Your net annual income is what you actually get to spend. It's your gross income minus everything that gets taken out.

The formula: Net Annual Income = Gross Annual Income - All Deductions

Pre-tax deductions (reduce your taxable income):

401(k) contributions (up to $24,500 in 2026, or $32,500 if 50+), health insurance premiums, HSA contributions (up to $4,400 individual or $8,750 family in 2026), and FSA contributions (up to $3,400 healthcare or $7,500 dependent care in 2026).

Taxes:

Federal income tax (10% to 37% based on tax brackets), state income tax (varies by state), local income tax (some cities only), Social Security tax (6.2% on income up to $184,500 in 2026), and Medicare tax (1.45% on all income, plus 0.9% on income over $200,000).

Post-tax deductions:

Roth 401(k) contributions, insurance premiums, union dues, and garnishments.

Example:

• Gross annual income: $50,000
• Pre-tax deductions (401k + health insurance): -$4,000
• Taxable income: $46,000
• Taxes (federal, state, FICA): -$10,500
• Post-tax deductions: -$500
• Net annual income: $35,000

The difference between your $50,000 gross and $35,000 net is 30%—nearly a third disappears before you can spend it.

Homebase Payroll calculates all taxes and deductions automatically. You enter gross wages, and the system handles everything else.

How Homebase Simplifies Income Tracking

Stop spending your nights with a calculator and a pile of pay stubs.

• Clock in from any device and let the system track hours automatically
• See year-to-date earnings, deductions, and net pay anytime in the app
• Export everything for tax prep, loan applications, or financial planning with one click

Running payroll for your team?

You enter the hours, Homebase calculates everything else—wages, taxes, all of it. Your W-2s show up in January without you lifting a finger, which means nobody's texting you on February 14th asking where their tax forms are.

We handle the calculations so you can focus on what you love.

Try Homebase free today.

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Frequently Asked Questions About Annual Income

How do you calculate annual income?

To calculate annual income, multiply your regular earnings by the number of pay periods in a year, then add bonuses, commissions, or other income. For hourly workers: hourly rate × hours per week × 52 weeks. For business owners: total all owner draws or salary payments for the year.

How do I calculate my annual income if I get paid biweekly?

To calculate your annual income if you get paid biweekly, multiply your biweekly paycheck by 26. Example: $2,000 every two weeks × 26 = $52,000/year before taxes. Add bonuses or additional income for your total gross annual income.

What is my annual income if I make $15 an hour?

If you make $15 an hour, your annual income is $31,200/year before taxes ($15/hour × 40 hours/week × 52 weeks). Adjust weekly hours if you work part-time. Add overtime, bonuses, or tips for total annual income.

What's my annual income if I make $20 an hour?

If you make $20 an hour, your annual income is $41,600/year before taxes ($20/hour × 40 hours/week × 52 weeks). Add overtime (at time-and-a-half), bonuses, or other income for your complete annual income.

What's my annual income if I make $23 an hour?

If you make $23 an hour, your annual income is $47,840/year before taxes ($23/hour × 40 hours/week × 52 weeks). Include overtime, bonuses, and commissions to calculate complete annual income.

What counts toward annual income?

Annual income includes salary, hourly wages, bonuses, commissions, tips, overtime, owner draws, freelance income, investment income, rental income, Social Security benefits, and alimony received. 

Don't include business gross revenue (only what you paid yourself), loans, gifts, inheritances, or non-taxable reimbursements.

Is annual income gross or net?

Annual income typically refers to gross income—earnings before taxes and deductions. Most forms ask for gross income, but read carefully as some request net income (take-home pay).

How do I find my annual income on my pay stub?

To find your annual income on your pay stub, look for "Year-to-Date" (YTD) in the gross earnings row. This shows total income earned this year. If checking in December, this is your annual income. If mid-year, estimate remaining earnings and add to YTD.

What's the difference between annual income and total income?

Annual income refers to earnings in a single calendar year, while total income can mean cumulative earnings over multiple years or combined income from all sources in a year. Read forms carefully to determine which they want.

How do business owners calculate annual income?

Business owners calculate annual income by adding all owner draws, distributions, and salary payments received from the business during the year. Use accounting software reports, bank transfer records, or your W-2 if you run payroll for yourself. Your personal annual income is what you paid yourself, not business revenue.