Keeping track of an employee’s pay can be cumbersome, especially if you have multiple employees. If you’re still using those old-fashioned punch cards, it’s time to step into the future with free timesheet tools
that will cut your time in half when calculating employee timesheets.
Too many mistakes are made with the old-fashioned punch cards, but with today’s free timesheet tools, you can avoid any mistakes or oversights, typically in real time.
Depending on your field and the scope of your work, not every free timesheet tool listed below will be applicable. However, this comprehensive list of employee scheduling software was created to give you a better idea of what’s out there.
Many of these timesheet tools allow for sharing this information across your organization and with clients, as well as providing printed timesheet spreads and printed templates that will make it easy for you and your employees to keep track of paid time.
Read on to learn more about the top ten free timesheet tools you can start using today to make payroll processing easier and more accurate.
1. Google Calendar
is fast and more accurate than trying to add up punch cards and you will find yourself spending a lot less time processing weekly payroll so you can attend to other business matters. However, it’s not the easiest timesheet calculator to use that’s available for free.
2. Google Sheets
With Google Sheets
, you can create simple timesheets for your employees. Google offers various timesheet templates
that you can easily recreate to include all the information you need, such as an employee’s name, the day of the week, time in, time out, over time, breaks and more. While Google Sheets offers this service for free, some consider the templates do not include areas for all the information you need to enter in to complete payroll.
3. Calculator Geek
This automatic time card calculator is free and simple to use. You can add as many days and weeks as necessary and add up a grand total. Furthermore, you can customize the timesheet
to include lunch breaks, sick time, vacation time and more. However to get most of the extra features, you need to register with the site.
4. The 2-Column Weekly Time Sheet Calculator
If you want to quit spending hours calculating timesheets, this free timesheet calculator helps you process payroll quickly and easily. However, It doesn’t come with many of the features of other free timesheets like accounting for lunch breaks and other time off so you will still need to do this manually.
5. ESQ Software Timesheet
This free timesheet tool was designed for easy conversion of work hours into total pay. Simply print it out and manually keep track of your working hours and your employee hours. The downside to this free tool, however, is that it can fall victim to bugs, making the calculations sometimes incorrect. The other downside is that you’re stuck manually entering the information, which can prove time-consuming.
6. Miracle Salad
This is another free timesheet calculator. You simply enter in the time in and the time out for each employee and then calculate the results. You also have the option to round out numbers
. Unfortunately, you’re still left with a lot of manual work.
7. Excel Timesheet Template
With the Excel Timesheet Template, you and your employees can keep track of hours worked, any overtime worked, and account for lunch breaks. It’s free and easy to use. Simply download the timesheet template
to get started and see if it’s the right fit for your payroll processing.
8. Calculator Soup
This timesheet calculator is designed for payroll administrators
. It is customizable and can be used for free right online. Calculate hours, overtime, and pay. You can also print timecard reports that include names and dates. The timesheet calculator easily customizes for a 12 or 24 hour clock and calculates your weekly totals. It may contain some of the features you are looking for, however, it can prove to be complicated for many payroll administrators.
9. Calculate Hours
This free timesheet tool allows you to add up your employee’s gross pay for free. You or your employee simply enters in the time in and the time out
. The downside is that the timesheet doesn’t account for any breaks, including lunch, which can prove challenging. You can check out this free tool by downloading the app and getting started today, especially if you’re a small business owner with few employees. Anything beyond this will require a timesheet with more useful features.
, you can easily view your labor costs in real time, track paid and unpaid breaks, identify any present errors, and keep a list of missed shifts, missed clock out times, and missed breaks all in one handy dashboard. You can view and work on your timesheets from your desktop or mobile phone. Homebase guarantees you will shave off at least five hours a week on payroll processing. Just this is enough to start using this free software today that outshines the rest with it’s simplicity and accuracy.
Most notably, Homebase handles timesheet errors for you — first identifying them, then helping you resolve them. For example, if you have an employee that forgot to clock out or clock back in after a break, Homebase can message them and ask them to update their timecard automatically.
Payroll processing can be a real chore for any size business owner. However, with the free tools listed above, you can make payroll much easier, more accurate, and less time-consuming. Payroll doesn’t have to be a weekly chore that you would rather avoid. Instead, by using one or more of the free timesheet tools listed above, processing payroll will be a breeze each and every week.